A: We offer a small number of
collection devices that allow employees to
punch in/out via PIN code, badge card swipe,
a web browser, fingerprint scan, or over the
phone.
Q: Is there a way to bulk import
employee data into our account?
A: Yes. Using a simple Excel
spreadsheet with labeled columns the
employee data may be imported into the
system.
Q: Is there a limit to the number of
supervisors one client can have in the
system?
A: No. Feel free to create as many
supervisors as needed.
Q: Can I restrict a supervisor from
seeing wages on the timecards?
A: Yes. When setting up a supervisor
login, the supervisor can be filtered to
view only assigned departments, locations or
employees. They can also be filtered to
either see wages or not, edit punches or
not, and add/edit employee data or not.
Q: Does your service alert the
supervisor of missed punches?
A: Yes. If an employee has a missing
punch, his/her name will appear in red in
the Employee List along with the number of
punches missing. We also offer a free Daily
E-mail Report, which provides activity for
the previous day and also displays missing
punches.
Q: Can employees view their time
cards?
A: Yes. Employees may view their
time card using an Internet browser. An
employee must have a web password to view
their timecard. Employees are not able to
edit their time card using their employee
login ID and password, but may be given
permission to edit their own time card
through a supervisor login ID and password.
Q: Can an employee clock IN at one
location and OUT at another location?
A: Yes. Employees can clock in and
out at each location and/or through any
collection device assigned to the account.
Q: Can an employee clock into more
that one "job code" during a shift?
A: By activating the "Out Punch
Completion" option, employees do not have to
clock OUT of one "job" and IN to the next.
They simply clock IN to each "job" after
completing the previous one. The system
will then automatically generate an OUT
punch for the previous "job." The only time
an employee will need to actually clock OUT
(using the 2 key) is at the end of their
shift.
Q: Can your system handle automatic
lunch deductions?
A: Yes. In the Employee Set Up
screen, automatic lunch parameters can be
set. For example, a setting of 30 minutes
after a 5 hour shift may be created.
Q: How do I send my timekeeping data
electronically for payroll processing?
A: An electronic file can be created
in seconds containing all your collected
data, which can then be used for processing
rather than faxing or phoning in your data.
This process will save you significant time
and reduce human error risk in preparing
your data.